Kansas IDeA Network of Biomedical Research Excellence

2018 K-INBRE Symposium Important Information

Overland Park Sheraton

Overland Park, Kansas

We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman (913) 588-7170 or Sarah E. Velasquez (913) 588-2247.

Conference Venue Information

The 2018 K-INBRE Symposium will be held at the Overland Park Sheraton Hotel, 6100 College Boulevard, Overland Park, Kansas 66211

Sheraton Hotel

Hotel Check-in/check-out
Check in time: After 3:00 pm on day of arrival
Check out time: Before 12:00 pm on Sunday, January 14, 2018

Internet Access
The hotel offers complementary internet in all guest rooms, meeting rooms, and common areas

Hotel Cost
For out-of-town K-INBRE registered participants, the hotel room charge is covered. K-INBRE participants include:

  • K-INBRE Invited Guests, Speakers, Judges, Committee Members, and University Administrators;
  • All past and present graduate and undergraduate students, Star Trainees, postdocs, and mentors who have worked on K-INBRE funded projects;
  • All past and present K-INBRE funded investigators.

For INBRE attendees who live in the Kansas City area and would like a room, or those who would like to attend but are not INBRE affiliated, a discounted rate ($112.00/night + applicable taxes and fees) has been secured at the hotel. To reserve a room please contact Heiata Chapman by email. Your room must be reserved by December 10, 2017 to take advantage of the group rates.

Note: The hotel will require a $50 deposit for your incidentals at check in. This is a refundable deposit. You must supply a credit/debit card or cash. If a credit/debit card is used, a $50 hold will be placed on the card for 5-7 business days. If you use cash you must return to the front desk at the time of check out to receive your deposit

Guest Policy
If you wish to have a guest join the conference for meals (one or all meals), a $60.00 charge will apply. Payment by check or money order (we cannot accept cash or credit/debit cards) is due December 22, 2017. Make checks payable to:

           KUMC Research Institute, Inc.

Send checks to:

          K-INBRE Administrative Office
          University of Kansas Medical Center
          MS 3051
         3901 Rainbow Blvd.,
         Kansas City, KS 66160

Please contact Heiata Chapman (913) 588-7170 or Sarah E. Velasquez (913) 588-2247 if you have any questions.

Parking
Plenty of complimentary parking is available in the hotel’s parking lot. A map of available parking can be found here.


Check-In/Events

Check-in
On Friday, January 12th from 3:00 to 4:30 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program materials and view your poster. Full check-in will be open beginning at 7:30 am on Saturday, January 13th.

Friday Night Event
On Friday, January 12th from 6:00 to 8:00 pm, Rafael Luna, Ph.D., Executive Director, National Research Mentoring Network (NRMN), Boston College will be presenting a program about Scientific Storytelling. In this presentation Dr. Luna will show you how to put your Title and Abstract into a story, along with the rest of your manuscript. Your research will stand out in a sea of peer-review publications, since it will be forged into a Scientific Story.

Location of Events

  • DRP Meeting: Maple Room (by invitation)
  • Network Steering Committee Meeting: Maple Room(by invitation)
  • Check-in (Friday): Lobby Level
  • Storytelling event and light dinner (Friday): TBD
  • Check-in (Saturday/Sunday): Leatherwood Ballroom Foyer
  • Friday Night Social/Reception: TBD
  • Breakfast: Cottonwood Ballroom and Foyer
  • General Session: Leatherwood Ballroom
  • Breaks: Leatherwood Ballroom Foyer
  • Lunch: Cottonwood Ballroom and Foyer
  • Poster Session/Reception: Cottonwood Ballroom and Foyer
  • Dinner: Leatherwood Ballroom
  • Boxed Lunches (Sunday): Leatherwood Ballroom Foyer

Click here to view a map of the Overland Park Sheraton.


Poster/Oral Competition

All abstracts are due on December 1, 2017. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman (913) 588-7170.

Oral Competition
Postdocs, undergraduate, and graduate students are eligible to compete for the oral presentation competition. To be considered for an oral presentation: 

  • Register for the Symposium and select “I would like to submit my abstract for consideration in the trainee oral presentation competition” on your registration form.
  • Submit an abstract.

Eight trainees will be selected to give an oral presentation. Notification emails will be sent in December. Oral presenters should prepare a 15 minute presentation for the symposium. Five minutes will be allocated following your talk for a question and answer session. Each trainee oral presenter will receive an award on Sunday, January 14, 2018. (A group photo will be taken immediately after the awards are presented.)

Poster Competition (IMPORTANT: Read carefully the iPoster Information below)
All Postdocs, undergraduate, and graduate students (not selected as oral presenters) who submit an abstract, will be eligible for the poster competition. Those choosing to participate in the iPoster competition must have their iPoster published by 5:00 pm on January 2, 2018, and finalized by January 13th, 2018 by 1:00 pm so judges can start their initial review. You must also participate in the 2 minute presentation to the judges summarizing your research project/iPoster, including the potential for future applications/commercialization. Ten iPoster awards will be presented at the awards banquet on Saturday, January 13, 2018.

PostersWhat are iPosters?
iPosters are interactive, multimedia research presentations that will be displayed electronically on large format HD touchscreen monitors at the conference. 

How do I create an iPoster?
It’s all online and digital. You just log in to the online editor and create your iPoster from any Internet-connected computer. You can include high resolution images, high definition videos, sound files, and slide shows. You can add as much text and media content as you need to present your research with the detail it deserves.

 

Do you mean there’s no paper to print or carry? 
Nope. You just show up at the conference and your iPoster is there, ready to be searched and explored on the iPoster directories, which are displayed on all of the HD screens. 

How do attendees access the content?
Attendees will enjoy a completely different learning experience when exploring an iPoster. Content boxes scroll and expand at the tap of a finger. Tap on an image (a photo, diagram or table) and it enlarges to it's full size. If you've loaded up a video, they can watch it full screen. If you've added a narration, they can listen to your presentation (while they scroll through your iPoster) even when you are not there. 

Can attendees contact me for more information? 
Yep. There’s a "Contact Author" button at the bottom of each iPoster. So, if you’re not there when they explore your presentation, they can fill in a request for more information or, perhaps, a meeting to discuss your research while you're still at the Conference. And since the iPosters are online outside of the poster area and after the conference, they can still get in touch. Your email address is hidden, so it's up to you if you want to respond.

Can I share my iPoster with others?
Yes you can. You’ll find a Share button on your editing template when you log in. 

What’s next?
Once all abstracts are submitted, you will receive an email invitation containing your personal login credentials and detailed instructions on how to create your iPoster submission. 

When you log in the first time, you will be able to choose from a number of K-INBRE templates and then create your iPoster on-line. You'll find links to instructions, Tutorials, FAQs, and our Support Desk. You can always log in from any internet-connected computer, anywhere, using your user name and password. Check out the tutorials here: https://ipostersessions.com/tutorials/.

When can I start?
You will receive your login credentials after December 1 from iPostersessions.com. We strongly recommend that you set up your template as soon as you receive your login information. This will give you time to familiarize yourself with the template editor prior to creating your poster. 

What are the Deadlines?
You will need to publish your iPoster by January 2nd, 2018 at 5:00 pm to hold your place in the competition. You can still make changes after this date, but all posters must be finalized by January 13, 2018 at 1:00 pm so judges can begin their initial review.

iPoster Setup

PostersThe iPoster monitors boards will be located in the Ballroom once you arrive. Each monitor will be numbered corresponding to an abstract number in the symposium program. Schedules will be available at the registration table.

IMPORTANT! Friday, January 12th from 3:00 to 5:00 pm, you are encouraged to test your iPoster in the Ballroom during early check-in/reception. You may use any monitor; all iPosters can be pulled up from the directory. Your iPoster may look somewhat different on the large format touchscreen from your computer screen. Make sure all features are working properly. If you have any questions or need assistance a representative from iPosters will be available to assist you.

 

iPoster Session Schedule (Saturday January 13, 2018, 3-6pm)
The poster session is divided into three sessions (4 depending on number of abstracts received):

  • iPoster Session A: Monitors/Abstracts numbered 1-40
  • iPoster Session B: Monitors/Abstracts numbered 41-80
  • iPoster Session C: Monitors/Abstracts numbered 81-120
  • Possible Session D: If we receive more than 120 abstracts another iPoster session will be added to the Sunday agenda.

iPoster Judging
K-INBRE faculty representatives and industry judges selected by BioKansas will visit your monitor during the iPoster sessions. Please prepare a 2-minute summary of your research project/poster and include the potential for future applications/commercialization.

  • Please be available at your monitor during your assigned session to discuss your research with the judges, as the judges will advance through the iPosters very quickly.
  • You may choose to opt out of presenting the two minute summary to the judges, but you will not be eligible for a poster award.
  • You are encouraged to visit your colleagues’ iPosters when not presenting.

Symposium Attire

Friday Evening Event
Attire for Friday is casual (e.g., jeans)

Saturday & Sunday Symposium
The symposium, poster sessions, and dinner are business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).

Attire Guidance
For more information on proper attire, please feel free to watch the Undergraduate Seminar Series presentation by Melissa McClung on "How to Dress for Success."


Things to See and Do

Things to do in Overland Park

Things to see and do in Kansas


Photo Opportunities

General/Group Photography:
Elissa Monroe, KUMC photographer, will be taking oral and poster award photos along with group photos of each university. Please see the program schedule for the time and location your group will meet. Elissa will be taking candid shots throughout the symposium and is available to take photos of you and your friends and colleagues. These may be used on the K-INBRE social media, and can be requested by contacting Sarah E. Velasquez, Communications Core Manager.

LinkedIn Photos:
A photo booth will be set up in the reception area of the Poster Sessions for professional headshots. These photos are intended for use in a LinkedIn profile. Although anyone may participate, the March Undergraduate Seminar will focus on creating a LinkedIn profile, and students are highly encouraged to obtain a headshot. Photos will be distributed by Sarah E. Velasquez, Communications Core Manager. Please contact Sarah E. Velasquez to RSVP for your photo.

Past Seminar Photos:
Check out the 2017 Symposium photos on the K-INBRE website and Flickr!


Social Media

Don’t forget to post on K-INBRE Facebook and Instagram and tag us on Twitter!

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Please contact Heiata Chapman or Sarah E. Velasquez if you have any questions.

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