Kansas IDeA Network of Biomedical Research Excellence

2017 K-INBRE Symposium Important Information

Hilton Garden Inn

Manhattan, Kansas

We have done our best to address some frequently asked questions here. If you have additional questions, please contact either Jan Lyon (913) 588-7517 or Heiata Chapman (913) 588-7170.

Conference Venue Information

The 2017 K-INBRE Symposium will be held at the Hilton Garden Inn Conference Center, 410 South 3rd Street, Manhattan, Kansas 66502

Sheraton Hotel

Hotels

Hilton Garden Inn: 410 South 3rd Street, Manhattan, KS 66502 (Within the Conference Center)
Holiday Inn Express & Suites: 115 Blue Earth Place, Manhattan, KS 66502 (Directly across from the Conference Center.)

Hotel Check-in/check-out
Check in time: After 3:00 pm on day of arrival
Check out time:

Hilton Garden Inn: Before 12 pm, limited late check-outs by 1:00 pm (check with the front desk regarding availability) on check out day.

Holiday Inn Express & Suites: Before 1 pm on check out day.

Internet Access
Both hotels offer complementary internet in all guest rooms and common areas. The Conference Center also provides complementary internet.

Hotel Cost
For out-of-town K-INBRE registered participants, the hotel room charge is covered. K-INBRE participants include:

  • K-INBRE Invited Guests, Speakers, Judges, Committee Members and University Administrators;
  • All past and present graduate and undergraduate students, Star Trainees, postdocs and mentors who have worked on K-INBRE funded projects;
  • All past and present K-INBRE funded investigators.

For INBRE attendees who live in the Manhattan area and would like a room, or those who would like to attend but are not INBRE affiliated, a discounted rate ($97.00/night + applicable taxes and fees) has been secured at the Hilton Garden Inn. There are limited rooms so book early. To reserve a room call 785-532-9116 and reference the K-INBRE group block or visit the Hilton Garden Inn website and enter the group code KINBRE. Rooms are also available at the Holiday Inn Express & Suites at a discounted rate of ($83.00/night + applicable taxes and fees). There are limited rooms so book early. To reserve a room call 785-320-7454 and reference the K-INBRE Symposium or visit the Holiday Inn Express website and enter the group code: KUM. Your room must be reserved by December 23, 2016 to take advantage of the group rates.

Note: The Hilton Garden Inn will require a $50 deposit for your incidentals at check in. This is a refundable deposit. You must supply a credit/debit card or cash. If a credit/debit card is used, a $50 hold will be placed on the card for 7-10 business days. If you use cash you must return to the front desk at the time of check out to receive your deposit minus any incidental expenses you may have charged to your room. The Holiday Inn Express & Suites will require a $15 deposit. The funds are held until check-out. Depending on your bank they expect the hold to be released within 48 hours. If you do not have a credit/debit card please request incidentals not be charged to your room. 

Guest Policy
If you wish to have a guest join the conference for meals (one or all meals), a $60.00 charge will apply. Payment by check or money order (we cannot accept cash or credit/debit cards) is due December 23, 2016. Make checks payable to:

           KUMC Research Institute, Inc.

Send checks to:

          K-INBRE Administrative Office
          University of Kansas Medical Center
          MS 3051
         3901 Rainbow Blvd.,
         Kansas City, KS 66160

Please contact either Jan Lyon (913) 588-7517 or Heiata Chapman (913) 588-7170 if you have any questions.

Parking
Plenty of complimentary parking is available in both hotel’s parking lots and the conference center. Conference/Hilton Garden Inn parking is available in the covered parking garage attached to the conference center located at the corner of 3rd and Fort Riley Blvd. Additional parking is located in the lot off the back entrance of the hotel at 4th and Colorado. A map of available parking can be found here.


Check-In/Event

Check-in
On Friday, January 13th from 3:00 to 5:00 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program materials and view your poster. Full check-in will be open beginning at 7:30 am on Saturday, January 14th.

Friday Night Social

Peter ChungOn Friday, January 13th, from 6-8pm, Dr. Peter Chung from Pittsburg State University will once again host an event in the Ballroom Foyer. This is a great opportunity for students and faculty to network and get to know each other. Light refreshments will be provided. Come join your fellow students and colleagues for some challenging and thought-provoking fun.

 

 

 

Location of Events

  • Network Steering Committee Meeting: TBD (Please check back) (by invitation)
  • Check-in: Grand Ballroom Foyer
  • Friday Night Social/Reception: Ballroom Foyer/Ballroom
  • Breakfast: Ballroom / ***
  • General Session: Ballroom
  • Breaks: Grand Ballroom Foyer
  • Lunch: Ballroom/ Grand Ballroom Foyer
  • Poster Session/Reception Ballroom
  • Dinner: Ballroom
  • Boxed Lunches (Sunday): Grand Ballroom Foyer

***For the guest of Holiday Inn Express: Lobby Breakfast Area

Click here to view a map of the Conference Center.


Poster/Oral Competition

All abstracts are due on December 1, 2016. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman (913) 588-7170.

Oral Competition
Postdocs, undergraduate and graduate students are eligible to compete for the oral presentation competition. To be considered for an oral presentation: 

  • Register for the Symposium and select “I would like to submit my abstract for consideration in the trainee oral presentation competition” on your registration form.
  • Submit an abstract.

Eight trainees will be selected to give an oral presentation. Notification emails will be sent in December. Oral presenters should prepare a 15 minute presentation for the symposium. Five minutes will be allocated following your talk for a question and answer session. Each trainee oral presenter will receive an award on Sunday, January 15, 2017. (A group photo will be taken immediately after the awards are presented.)

Poster Competition (IMPORTANT: Read carefully the iPoster Information below)
All Postdocs, undergraduate, and graduate students (not selected as oral presenters) who submit an abstract, will be eligible for the poster competition. Those choosing to participate in the iPoster competition must have their iPoster published by 5:00 pm on January 2nd, 2017, and finalized by January 14th, 2017 by 1:00 pm so judges can start their initial review. You must also participate in the 2 minute presentation to the judges summarizing your research project/iPoster, including the potential for future applications/commercialization. Ten iPoster awards will be presented at the awards banquet on Saturday, January 14, 2017.

PostersWhat is an iPoster?
This year all research will be presented electronically on large format HD touchscreen monitors utilizing iPoster software. iPosters were featured at the NISBRE National Conference in DC in June and those attending last year’s K-INBRE symposium may have seen our Star Trainees featured using the iPoster software. (NOTE: If you presented an iPoster at either the NISBRE or 2016 K-INBRE symposium please plan on creating a new iPoster for this symposium.)

No paper to print or carry! You just show up and your iPoster can be pulled up from the iPoster directory displayed on the monitors. You can create an iPoster that includes high resolution images, high definition videos, sound files, and slide shows. You can add as much text and media content as you need to present your research with the detail it deserves; there are no limits. Your presentation will be displayed at the Conference on large format HD touch screens. No paper to print or carry! You just show up and your iPoster will automatically be displayed on the screens. Attendees will enjoy a completely different learning experience when exploring an iPoster. Content boxes scroll and expand at the tap of a finger. Tap on an image (a photo, diagram or table) and it enlarges to it's full size. If you've loaded up a video, they can watch it full screen. If you've added a narration, they can listen to your presentation (while they scroll through your iPoster) even when you are not there. Attendees can also contact you with the "Contact Author" button at the bottom of each iPoster. They can fill in a request for more information or, perhaps, a meeting to discuss your research while you're still at the Conference. Your email address is hidden, so it's up to you if you want to respond.

Please contact the iPoster Support Team with any questions on how to use the iPoster software.

What’s next?
Once the Scientific Advisory Council chooses those who will be presenting an iPoster you will receive an email invitation containing your personal login credentials and detailed instructions on how to create your iPoster submission. When you log in the first time, you will be able to choose from a number of K-INBRE templates and then create your iPoster on-line. You'll find links to instructions, FAQs, a sample iPoster and our Support Desk. You can always log in from any internet-connected computer, anywhere, using your username and password. To see a sample iPoster, go to http://ips.pm/j8Y2L. For more information on iPosters, please visit ipostersessions.com.

You will receive your login credentials after December 1 from iPostersessions.com. We strongly recommend that you set up your template as soon as you receive your login information. This will give you time to familiarize yourself with the template editor prior to creating your poster. 

You will need to publish your iPoster by January 2nd, 2017 at 5:00 pm to hold your place in the competition. You can still make changes after this date, but all posters must be finalized by January 14, 2017 at 1:00 pm so judges can begin their initial review.

iPoster Setup

PostersThe iPoster monitors boards will be located in the Ballroom once you arrive. Each monitor will be numbered corresponding to an abstract letter/number in the symposium program. The letter will signify which iPoster Session, and the number will indicate the monitor. Schedules will be available at the registration table.

IMPORTANT! Friday, January 13th from 3:00 to 5:00 pm, you are encouraged to test your iPoster in the Ballroom during early check-in/reception. You may use any monitor; all iPosters can be pulled up from the directory. Your iPoster may look somewhat different on the large format touchscreen from your computer screen. Make sure all features are working properly. If you have any questions or need assistance a representative from iPosters will be available to assist you. If the representative is not at the iPoster Help Desk you may text (913) 710-2875 to request assistance.

 

iPoster Session Schedule (Saturday January 14, 2017, 3-6pm)
The poster session is divided into three sessions (4 depending on number of abstracts received):

  • iPoster Session A: Monitors/Abstracts numbered 1-40
  • iPoster Session B: Monitors/Abstracts numbered 41-80
  • iPoster Session C: Monitors/Abstracts numbered 81-120
  • Possible Session D: If we receive more than 120 abstracts another iPoster session will be added to the Sunday agenda.

iPoster Judging
K-INBRE faculty representatives and industry judges selected by BioKansas will visit your monitor during the iPoster sessions. Please prepare a 2-minute summary of your research project/poster and include the potential for future applications/commercialization.

  • Please be available at your monitor during your assigned session to discuss your research with the judges, as the judges will advance through the iPosters very quickly.
  • You may choose to opt out of presenting the two minute summary to the judges, but you will not be eligible for a iPoster award.
  • You are encouraged to visit your colleagues’ iPosters when not presenting.

Symposium Attire

Friday Evening Event
Attire for Friday is casual (e.g., jeans)

Saturday & Sunday Symposium
The symposium, poster sessions, and dinner are business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).

Attire Guidance
For more information on proper attire, please feel free to watch the Undergraduate Seminar Series presentation by Melissa McClung on "How to Dress for Success."


Things to See and Do

MHKVisit the Manhattan Convention & Visitor Bureau for things to do in Manhattan. The visitor’s bureau will also be providing registration support during Friday’s early registration between 3-6 pm. Manhattan “Welcome Packets” will be available at the registration desk.

THANK YOU MANHATTAN CONVENTION & VISITORS BUREAU!

 

 

MHKFlint Hills Discovery Center has offered all registered attendees to visit for only $6.00 per person, which is a significant discount.

 

Please identify yourself, and any guests, as with the K-INBRE Symposium. The following rates will apply:

Adults (ages 18-64), Students (with ID), Seniors, Military                  $6.00
Children (2-17)                                                                              $4.00
Under 2                                                                                        Free


Other Activities

Things to see and do in Manhattan

Things to see and do in Kansas


Photo Opportunities

General/Group Photography:
Elissa Monroe, KUMC photographer, will be taking oral and poster award photos along with group photos of each university. Please see the program schedule for the time and location your group will meet. Elissa will be taking candid shots throughout the symposium and is available to take photos of you and your friends and colleagues. These may be used on the K-INBRE social media, and can be requested by contacting Sarah E. Velasquez, Communications Core Manager.

LinkedIn Photos:
A photo booth will be set up in the reception area of the Poster Sessions for professional headshots. These photos are intended for use in a LinkedIn profile. Although anyone may participate, the March Undergraduate Seminar will focus on creating a LinkedIn profile, and students are highly encouraged to obtain a headshot. Photos will be disrtributed by Sarah E. Velasquez, Communications Core Manager. Please contact Sarah E. Velasquez to RSVP for your photo.

Past Seminar Photos:
Check out the 2016 Symposium photos on the K-INBRE website and Flickr!


Social Media

Don’t forget to post on K-INBRE Facebook and Instagram and tag us on Twitter!

FacebookInstagramLinkedIn Logotwitter


Please contact either Heiata Chapman or Jan Lyon if you have any questions.

What is the weather like in Manhattan?