We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman or Clare Frantz.
The conference will take place at the Manhattan Conference Center, 410 South 3rd Street, Manhattan, Kansas 66502
Hotel Addresses
Hotel Check-in/check-out Check in time: After 3:00 pm on day of arrival (Courtyard is 4:00 pm) Check out time: Before 12:00pm on day of departure (Courtyard and Bluemont are 11:00am)
Internet Access All hotels offer complementary internet in all guest rooms and common areas. The Conference Center also provides complementary internet.
Parking Plenty of complimentary parking is available in both hotel’s parking lots and the conference center. Conference/Hilton Garden Inn parking is available in the covered parking garage attached to the conference center located at the corner of 3rd and Fort Riley Blvd. Additional parking is located in the lot off the back entrance of the hotel at 4th and Colorado.
Hotel Cost For out-of-town K-INBRE registered participants, the hotel room charge is covered. K-INBRE participants include:
For K-INBRE attendees who live in the Manhattan area and would like a room, or those who would like to attend but are not INBRE affiliated, a discounted rate ($114.00-$130.00/night + applicable taxes and fees) has been secured at the hotels listed above. You may reserve a room on the registration form. All rooms must be reserved by December 12, 2023, to take advantage of the group rate. Note: Each hotel will a card on file or potentially a deposit for your incidentals at check in. The deposits will be refundable. You must supply your own credit/debit card or cash.
The registration fee will be paid automatically for any K-INBRE affiliates. If you are not a K-INBRE affiliate, the registration fee is $25 and can be paid by check or credit card on the Cvent Registration Site. Please see below for further information about Guest Fees and Vendor Participation.
Vendor Participation If you wish to have a vendor table at the conference, the charge is $200, which includes registration for two and table space. It can be paid by check or credit card on the Cvent Registration Site and is due by December 20, 2023.
Guest Policy If you wish to have a guest join the conference for meals (one or all meals), a $60.00 charge will apply. Payment by check or credit card is due by December 20, 2023. Make checks payable to: KUMC Research Institute, Inc. Send checks to: KUMC Administrative Office Attention: Heiata Chapman University of Kansas Medical Center MS 3051 3901 Rainbow Blvd., Kansas City, KS 66160 Please contact Heiata Chapman (913) 588-7170, or Clare Frantz (913) 588-7517 if you have any questions.
Symposium Check-in/Registration On Friday, January 12th from 3:00 to 4:30 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program and nametag. Full check-in will be open beginning at 7:30 am on Saturday, January 13th.
Location of Events
All abstracts are due on December 1, 2023. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman or Clare Frantz.
Oral Competition Only undergraduates are eligible to compete for the oral presentation competition. To be considered for an oral presentation:
Poster Competition (IMPORTANT: Read carefully the iPoster Information below) All undergraduate students (not selected as oral presenters) who submit an abstract, will be eligible for the poster competition. iPosters should be published by 5:00 pm on January 4th, 2024 and finalized by January 13th, 2024 by 1:00 pm. Deadlines are in place for quality assurance checks. Poster participants will give a 2-minute presentation summarizing a research project, including the potential for future applications/commercialization. Ten iPoster awards will be presented during the awards section of the conference. If you choose not to participate in the iPoster competition, please specify this preference in the special request section of the registration form. Judges may be present for your iPoster presentation, but you will not be considered for an award.
What are iPosters? iPosters are interactive, multimedia research presentations that can be displayed electronically.
How do I create an iPoster? It’s all online and digital. You will receive an email invitation containing your personal login credentials and detailed instructions on how to create your iPoster submission. When you log in the first time, you will be able to choose a template to create your iPoster on-line. You’ll find links to instructions, tutorials, FAQs, and the iPoster Support Team. You can log in to the online editor from any internet-connected computer, using your username and password. Check out the tutorials here. Include high resolution images, high definition videos, sound files, and slide shows. Add as much text and media content as you need to present your research with the detail it deserves.
When can I start? Login credentials will be distributed in early November and again in early December. Register by November 1, to receive your login credentials early. We strongly recommend that you set up your template as soon as you receive your login information. This will give you time to familiarize yourself with the template editor prior to creating your poster.
What are the Deadlines? You will need to publish your iPoster by January 4th, 2024, at 5:00 pm. This will let us know that you were able to access the system and will allow for quality assurance checks. You can still make changes after this date, but all posters must be finalized by January 13, 2024, at 1:00 pm.
iPoster Room Layout The iPoster monitors will be set up in the Grand Ballroom. Each monitor will be numbered corresponding to an abstract number in the symposium program. Programs will be available at the registration table and online.
iPoster Gallery and Map An iPoster map will be made available before the event.
How do attendees access the content? Attendees will receive a link to access the K-INBRE Symposium iPoster gallery. From here they can use the search bar to find an author or browse by scientific focus. Content boxes scroll and expand. Click on an image (a photo, diagram, or table) and it enlarges to its full size. Videos can also be viewed full screen. Listen to a narration of the presentation, while scrolling through the iPoster.
Can I share my iPoster with others? Yes, you can. You’ll find a Share button on your editing template when you log in.
iPoster Practice Friday, January 12th from 3:00 to 6:30 pm, you may test your iPoster in the Ballroom. You may use any monitor for practice; all iPosters can be pulled up from the directory. Your iPoster may look somewhat different, on the large format touchscreen. Make sure all features are working properly. If you have any questions or need assistance a representative from iPosters will be available to assist you. Look for the iPoster Help Desk sign.
iPoster Session Schedule (Saturday, January 13, 2024, 3:30-6:30pm) Posters will be presented in multiple sessions depending on how many submissions are received. These times are tentative and are subject to change.
iPoster Session Schedule (Sunday, January 14, 2023, 10:10-11:10 am)
How do I know when I will present? The presentation order will be posted in December. Your iPoster monitor will have the same number as your abstract number in the symposium booklet, so you can identify where and when you will present. An alphabetical list of the poster presenters will be available at the registration desk along with a map to help you find where you will present. Please transition quickly when your poster session ends, to allow the next presenter time to prepare. Stop by the iPoster help desk or the registration desk, if you have questions or need help pulling up your poster.
iPoster Judging K-INBRE faculty representatives and industry judges selected by BioKansas will visit your monitor during the iPoster sessions. Please prepare a 2-minute summary of your research project/poster and include the potential for future applications/commercialization.
General/Group Photography: A professional photographer will be taking oral and poster award photos along with group photos of each university. Please see the program schedule for the time and location your group will meet. The photographer will be taking candid shots throughout the symposium and is available to take photos of you and your friends and colleagues.
LinkedIn Photos/Headshots: A photo booth will be set up in the reception area of the Poster Sessions for professional headshots. These photos are intended for use in a LinkedIn profile, and students are highly encouraged to obtain a headshot, although anyone is welcome to obtain one.
Friday Evening Event Attire for Friday is casual (e.g., jeans)
Saturday & Sunday Symposium The symposium, poster sessions, and dinner are business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).
Attire Guidance For more information on proper attire, please feel free to watch the Undergraduate Seminar Series presentation by Melissa McClung on “How to Dress for Success”.
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