21st Annual K-INBRE Symposium

Important Information

We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman, Clare Frantz, or Sarah Velasquez.

Registration Fees

The registration fee will be paid automatically for any K-INBRE affiliates. If you are not a K-INBRE affiliate, the registration fee is $25 and can be paid by check or PayPal. Please see below for further information about Guest Fees.

Guest Policy
If you wish to have a guest join the conference for meals (one or all meals), a $60.00 charge will apply. Payment by check or PayPal is due by December 20, 2022.

Make checks payable to:
KUMC Research Institute, Inc.

Send checks to:
KUMC Administrative Office
Attention: Heiata Chapman
University of Kansas Medical Center
MS 3051
3901 Rainbow Blvd.,
Kansas City, KS 66160

Please contact Heiata Chapman (913) 588-7170, or Clare Frantz (913) 588-7517 if you have any questions.

Vendor Participation
If you wish to have a vendor table at the conference, the charge is $200, which includes registration for two and table space. Payment by check (see above) or PayPal is due by December 20, 2022.

Conference Venue

The 2023 K-INBRE Symposium will be held at the Overland Park Sheraton Hotel, 6100 College Boulevard, Overland Park, Kansas 66211

Hotel Check-in/check-out
Check in time: After 3:00 pm on day of arrival
Check out time: Before 12:00 pm

Parking is free; The Sheraton has a multilevel lot attached to the hotel. There is also parking behind the hotel on the north side that guests are welcome to use, which is also used for the convention center

Internet Access
The hotel offers basic guest room internet for Marriott Bonvoy Travel Program members.
Non-members may sign up any time prior to their stay or at check-in upon request. Sign up here.

Hotel Cost
For out-of-town K-INBRE registered participants, the hotel room charge is covered. K-INBRE participants include:

  • K-INBRE Invited Guests, Speakers, Judges, Committee Members, and University Administrators.
  • All past and present graduate and undergraduate students, Star Trainees, postdocs, and mentors who have worked on K-INBRE funded projects.
  • All past and present K-INBRE funded investigators.
For K-INBRE attendees who live in the Kansas City area and would like a room, or those who would like to attend but are not INBRE affiliated, a discounted rate ($129.00/night + applicable taxes and fees) has been secured at the hotel. You may reserve a room on the registration form. All rooms must be reserved by December 20, 2022, to take advantage of the group rate.
Note: The hotel will require a $50 deposit for your incidentals at check in. This is a refundable deposit. You must supply a credit/debit card or cash. If a credit/debit card is used, a $50 hold will be placed on the card for 5-7 business days. If you use cash, you must return to the front desk at the time of check out to receive your deposit.

Symposium Check-In/Events

Symposium Check-in/Registration
On Friday, January 13th from 3:00 to 4:30 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program and nametag. Full check-in will be open beginning at 7:30 am on Saturday, January 14th.

Friday Professional Development Opportunity
Title: Effective Presentation Skills for Technical Professionals

Summary: Effective presentation skills increase the impact and understanding of your work, your professional image, and your career opportunities. Join BioKansas at the K-INBRE Symposium for a professional development opportunity and learn how to give a great presentation that engages, motivates, and educates your audience.

Lead by: Daniel Folk of BioKansas

Time: 4:00-5:00pm on Friday January 13th, 2023

Location: Hawthorn room

Graduate and Vendor Tables
Various graduate programs and vendors within the STEM fields will have booths/tables at our event for marketing and recruiting purposes. Feel free to stop by and chat with them to see what they have to offer and how they might align with your future in a STEM field. They will be outside the Cottonwood Ballroom in the Foyer throughout the weekend. You can find a list of them here.

Location of Events

  • Mentoring Core Meeting: Hawthorn 2 (by invitation)
  • Network Steering Committee Meeting: Maple Room (by invitation)
  • Check-in Cottonwood Ballroom Foyer
  • Breakfast: Cottonwood Ballroom
  • General Session: Cottonwood Ballroom
  • Breaks: Cottonwood Ballroom Foyer
  • Lunch: Cottonwood Ballroom and Foyer
  • Poster Sessions/Reception: Leatherwood Ballroom
  • Dinner: Cottonwood Ballroom
  • Boxed Lunches (Sunday): Foyer
Click here to view a map of the Overland Park Sheraton.

Poster/Oral Competition

All abstracts are due on December 1, 2021. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman or Clare Frantz.

Oral Competition
Only undergraduates are eligible to compete for the oral presentation competition. To be considered for an oral presentation:

  • Register for the Symposium and select “I would like to submit my abstract for consideration in the trainee oral presentation competition” on your registration form.
  • Submit an abstract.
Eight undergraduate trainees will be selected to give an oral presentation. Notification emails will be sent in December. Oral presenters should prepare a 10-minute presentation for the symposium. Five minutes will be allocated following your talk for a question-and-answer session. Each trainee oral presenter will be recognized on Sunday, January 15, 2023.

Poster Competition (IMPORTANT: Read carefully the iPoster Information below)
All undergraduate students (not selected as oral presenters) who submit an abstract, will be eligible for the poster competition. iPosters should be published by 5:00 pm on January 4th, 2023 and finalized by January 14th, 2023 by 1:00 pm. Deadlines are in place for quality assurance checks.
Poster participants will give a 2-minute presentation summarizing a research project, including the potential for future applications/commercialization. Ten iPoster awards will be presented during the awards section of the conference.
If you choose not to participate in the iPoster competition, please specify this preference in the special request section of the registration form. Judges may be present for your iPoster presentation, but you will not be considered for an award.

What are iPosters?
iPosters are interactive, multimedia research presentations that can be displayed electronically.

How do I create an iPoster?
It’s all online and digital. You will receive an email invitation containing your personal login credentials and detailed instructions on how to create your iPoster submission.
Include high resolution images, high definition videos, sound files, and slide shows. Add as much text and media content as you need to present your research with the detail it deserves.

When can I start?
Login credentials will be distributed in early November and again in early December, from [email protected]. Register by November 1, to receive your login credentials early. We strongly recommend that you set up your template as soon as you receive your login information. This will give you time to familiarize yourself with the template editor prior to creating your poster.

What are the Deadlines?
You will need to publish your iPoster by January 4th, 2023, at 5:00 pm. This will let us know that you were able to access the system and will allow for quality assurance checks. You can still make changes after this date, but all posters must be finalized by January 14, 2023, at 1:00 pm.

iPoster Room Layout
The iPoster monitors will be set up in the Leatherwood Ballroom. Each monitor will be numbered corresponding to an abstract number in the symposium program. Programs will be available at the registration table and online.

iPoster Gallery and Map
An iPoster map will be made available before the event.

How do attendees access the content?
Attendees will receive a link to access the K-INBRE Symposium iPoster gallery. From here they can use the search bar to find an author or browse by scientific focus. Content boxes scroll and expand. Click on an image (a photo, diagram, or table) and it enlarges to its full size. Videos can also be viewed full screen. Listen to a narration of the presentation, while scrolling through the iPoster.

Can I share my iPoster with others?
Yes, you can. You’ll find a Share button on your editing template when you log in.

iPoster Practice
Friday, January 13th from 3:00 to 6:30 pm, you may test your iPoster in the Ballroom. You may use any monitor for practice; all iPosters can be pulled up from the directory. Your iPoster may look somewhat different, on the large format touchscreen. Make sure all features are working properly. If you have any questions or need assistance a representative from iPosters will be available to assist you. Look for the iPoster Help Desk sign.

iPoster Session Schedule (Saturday, January 14, 2023, 3:30-6:30pm)
Posters will be presented in multiple sessions depending on how many submissions are received. These times are tentative and are subject to change.

  • iPoster Session I 3:30-4:30 pm: Monitors/Abstracts numbered 1-40
  • iPoster Session II 4:30-5:30 pm: Monitors/Abstracts numbered 41-80
  • iPoster Session III 5:30-6:30 pm: Monitors/Abstracts numbered 81-120

iPoster Session Schedule (Sunday, January 15, 2023, 10:10-11:10 am)

  • iPoster Session IV 10:10-11:10 am: Monitors/Abstracts numbered 121-160

How do I know when I will present?
The presentation order will be posted in December.
Your iPoster monitor will have the same number as your abstract number in the symposium booklet, so you can identify where and when you will present. An alphabetical list of the poster presenters will be available at the registration desk along with a map to help you find where you will present. Please transition quickly when your poster session ends, to allow the next presenter time to prepare. Stop by the iPoster help desk or the registration desk, if you have questions or need help pulling up your poster.

iPoster Judging
K-INBRE faculty representatives and industry judges selected by BioKansas will visit your monitor during the iPoster sessions.
Please prepare a 2-minute summary of your research project/poster and include the potential for future applications/commercialization.

  • Please be available at your monitor during your assigned session to discuss your research with the judges, as the judges will advance through the iPosters very quickly.
  • You may choose to opt out of presenting the two-minute summary to the judges, but you will not be eligible for a poster award. You may specify this preference in the Special Request section of your registration.
  • You are encouraged to visit your colleagues’ iPosters when not presenting.

Photo Opportunities

General/Group Photography:
A professional photographer will be taking oral and poster award photos along with group photos of each university. Please see the program schedule for the time and location your group will meet. The photographer will be taking candid shots throughout the symposium and is available to take photos of you and your friends and colleagues.

LinkedIn Photos/Headshots:
A photo booth will be set up in the reception area of the Poster Sessions for professional headshots. These photos are intended for use in a LinkedIn profile, and students are highly encouraged to obtain a headshot, although anyone is welcome to obtain one.

Symposium Attire

Friday Evening Event
Attire for Friday is casual (e.g., jeans)

Saturday & Sunday Symposium
The symposium, poster sessions, and dinner are business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).

Attire Guidance
For more information on proper attire, please feel free to watch the Undergraduate Seminar Series presentation by Melissa McClung on “How to Dress for Success”.

Social Media

Don’t forget to tag us on Facebook, Instagram, Twitter, and Tiktok!