22nd Annual K-INBRE Symposium

Important Information

We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman or Clare Frantz.

Conference App

We created an app for K-INBRE Symposium 2024! Use it to stay up to date with the latest news and announcements, see your personal schedule, and create your event profile. You can access it HERE.

  • 1. After loadig the app on your mobile device, download our event called "K-INBRE Symposium 2024"
  • 2. Login with first name, last name, and email.
  • 3. Receive verification code (via email or mobile number), enter it, and you'll be all set!

Conference Venue

The conference will take place at the Manhattan Conference Center, 410 South 3rd Street, Manhattan, Kansas 66502

Hotel Addresses

    Hilton Garden Inn: 410 South 3rd Street, Manhattan, KS, 66502 (Within the Conference Center)
    Fairfield Inn: 300 Colorado Street, Manhattan, KS, 66502 (Directly behind the Conference Center)

Hotel Check-in/check-out
Check in time: After 3:00 pm on day of arrival (Courtyard is 4:00 pm)
Check out time: Before 12:00pm on day of departure (Courtyard and Bluemont are 11:00am)

Internet Access
All hotels offer complementary internet in all guest rooms and common areas. The Conference Center also provides complementary internet.

Plenty of complimentary parking is available in all hotel’s parking lots and the conference center. Conference/Hilton Garden Inn parking is available in the covered parking garage attached to the conference center located at the corner of 3rd and Fort Riley Blvd. Additional parking is located in the lot off the back entrance of the hotel at 4th and Colorado.

Hotel Cost
For out-of-town K-INBRE registered participants, the hotel room charge is covered. K-INBRE participants include:

  • K-INBRE Invited Guests, Speakers, Judges, Committee Members, and University Administrators.
  • All past and present graduate and undergraduate students, Star Trainees, postdocs, and mentors who have worked on K-INBRE funded projects.
  • All past and present K-INBRE funded investigators.

For K-INBRE attendees who live in the Manhattan area and would like a room, or those who would like to attend but are not INBRE affiliated, a discounted rate ($114.00-$139.00/night + applicable taxes and fees) has been secured at the hotels listed above. You may reserve a room on the registration form. All rooms must be reserved by December 12, 2023, to take advantage of the group rate.

  • Courtyard: The hotel will require a $20 deposit for your incidentals at check in. This is a refundable deposit. You must supply a credit/debit card (cash not accepted). The hold will be placed on the card for 5-7 business days.
  • Fairfield: The hotel will require a $40 deposit for your incidentals at check-in. This is a refundable deposit. You must supply a credit or debit card at check-in. A $40 hold will be placed on your card and will typically fall off in 5-10 business days. The hotel would additionally like to note that if you use a CashApp/Venmo debit card, it may take up to 30 business days for the hold to process fully.
  • Holiday Inn Express: The hotel will require a $15 authorization for your incidentals at check in. This is only a hold and not an actual charge. You must supply a credit/debit card. If a credit/debit card is not used for any incidentals, the authorization will fall off of the card in 5-7 business days.
  • Hilton Garden Inn & Bluemont: The hotel will require a $50 deposit for your incidentals at check in. This is a refundable deposit. You must supply a credit/debit card or cash. If a credit/debit card is used, a $50 hold will be placed on the card for 5-7 business days. If you use cash, you must return to the front desk at the time of check out to receive your deposit.

Registration Fees

The registration fee will be paid automatically for any K-INBRE affiliates. If you are not a K-INBRE affiliate, the registration fee is $25 and can be paid by check or credit card on the Cvent Registration Site. Please see below for further information about Guest Fees and Vendor Participation.

Vendor Participation
If you wish to have a vendor table at the conference, the charge is $200, which includes registration for two and table space. It can be paid by check or credit card on the Cvent Registration Site and is due by December 20, 2023.

Guest Policy
If you wish to have a guest join the conference for meals (one or all meals), a $25.00 charge will apply. Payment by check or credit card is due by December 20, 2023.

Make checks payable to:
KUMC Research Institute, Inc.

Send checks to:
KUMC Administrative Office
Attention: Heiata Chapman
University of Kansas Medical Center
MS 3051
3901 Rainbow Blvd.,
Kansas City, KS 66160

Please contact Heiata Chapman (913) 588-7170, or Clare Frantz (913) 588-7517 if you have any questions.

Symposium Check-In/Events

Symposium Check-in/Registration
On Friday, January 12th from 3:00 to 4:30 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program and nametag. Full check-in will be open beginning at 7:30 am on Saturday, January 13th.

Location of Events

  • Mentoring Core Meeting: Big Blue River/Fort Riley (by invitation)
  • Network Steering Committee Meeting: Big Blue River/Fort Riley (by invitation)
  • Check-in Grand Ballroom Foyer
  • Friday Dinner: Kaw Nation & Big Basin
  • Breakfast: Konza & Kaw Nation
  • General Session: Mcdowell, Tuttle, Alcove, Big Basin
  • Breaks: Grand Ballroom Foyer
  • Lunch: Konza & Kaw Nation
  • Poster Sessions/Reception: Flint Hills & Kings
  • Saturday Dinner: Konza & Kaw Nation
  • Boxed Lunches (Sunday): Grand Ballroom Foyer
Click here to view a map of the Conference Center (Updated maps pending).

Poster/Oral Competition

All abstracts are due on December 1, 2023. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman or Clare Frantz.

Oral Competition
Only undergraduates are eligible to compete for the oral presentation competition. To be considered for an oral presentation:

  • Register for the Symposium and select “I would like to submit my abstract for consideration in the trainee oral presentation competition” on your registration form.
  • Submit an abstract.
Eight undergraduate trainees will be selected to give an oral presentation. Notification emails will be sent in December. Oral presenters should prepare a 10-minute presentation for the symposium. Five minutes will be allocated following your talk for a question-and-answer session. Each trainee oral presenter will be recognized on Sunday, January 14, 2024.

Poster Competition (IMPORTANT: Read carefully the iPoster Information below)
All undergraduate students (not selected as oral presenters) who submit an abstract, will be eligible for the poster competition. iPosters should be published by 5:00 pm on January 5th, 2024 and finalized by January 13th, 2024 by 1:00 pm. Deadlines are in place for quality assurance checks.
Poster participants will give a 3-minute presentation summarizing a research project, including the potential for future applications/commercialization. This will allow for 1-2 minutes for follow up questions from the judges. It is important to develop the skill to describe your research in a succinct way, similar to an elevator pitch. Many scientific meetings now include such presentations in a “data blitz” or “three minute thesis” competitions. Ten iPoster awards will be presented during the awards section of the conference.
If you choose not to participate in the iPoster competition, please specify this preference in the special request section of the registration form. Judges may be present for your iPoster presentation, but you will not be considered for an award.

What are iPosters?
iPosters are interactive, multimedia research presentations that can be displayed electronically.

How do I create an iPoster?
It’s all online and digital. You will receive an email invitation containing your personal login credentials and detailed instructions on how to create your iPoster submission.
When you log in the first time, you will be able to choose a template to create your iPoster on-line. You’ll find links to instructions, tutorials, FAQs, and the iPoster Support Team. You can log in to the online editor from any internet-connected computer, using your username and password. Check out the tutorials here.
Include high resolution images, high definition videos, sound files, and slide shows. Add as much text and media content as you need to present your research with the detail it deserves.

When can I start?
Login credentials will be distributed in early November and again in early December. Register by November 1, to receive your login credentials early. We strongly recommend that you set up your template as soon as you receive your login information. This will give you time to familiarize yourself with the template editor prior to creating your poster.

What are the Deadlines?
You will need to publish your iPoster by January 5th, 2024, at 5:00 pm. This will let us know that you were able to access the system and will allow for quality assurance checks. You can still make changes after this date, but all posters must be finalized by January 13, 2024, at 1:00 pm.

iPoster Room Layout
The iPoster monitors will be set up in the Flint Hills and Kings Ballrooms. Each monitor will be numbered corresponding to an abstract number in the symposium program. Programs will be available at the registration table and online.

iPoster Gallery and Map
An iPoster map will be made available before the event.

How do attendees access the content?
Attendees will receive a link to access the K-INBRE Symposium iPoster gallery. From here they can use the search bar to find an author or browse by scientific focus. Content boxes scroll and expand. Click on an image (a photo, diagram, or table) and it enlarges to its full size. Videos can also be viewed full screen. Listen to a narration of the presentation, while scrolling through the iPoster.

Can I share my iPoster with others?
Yes, you can. You’ll find a Share button on your editing template when you log in.

iPoster Practice
Friday, January 12th from 3:00 to 6:30 pm, you may test your iPoster in the Ballroom. You may use any monitor for practice; all iPosters can be pulled up from the directory. Your iPoster may look somewhat different, on the large format touchscreen. Make sure all features are working properly. If you have any questions or need assistance a representative from iPosters will be available to assist you. Look for the iPoster Help Desk sign.

iPoster Session Schedule (Saturday, January 13, 2024, 3:30-6:30pm)
Posters will be presented in multiple sessions depending on how many submissions are received. These times are tentative and are subject to change.

  • iPoster Session I 3:30-4:30 pm: Monitors/Abstracts numbered 1-40
  • iPoster Session II 4:30-5:30 pm: Monitors/Abstracts numbered 41-80
  • iPoster Session III 5:30-6:30 pm: Monitors/Abstracts numbered 81-120

iPoster Session Schedule (Sunday, January 14, 2023, 10:10-11:10 am)

  • iPoster Session IV 10:10-11:10 am: Monitors/Abstracts numbered 121-160

How do I know when I will present?
The presentation order will be posted in December.
Your iPoster monitor will have the same number as your abstract number in the symposium booklet, so you can identify where and when you will present. An alphabetical list of the poster presenters will be available at the registration desk along with a map to help you find where you will present. Please transition quickly when your poster session ends, to allow the next presenter time to prepare. Stop by the iPoster help desk or the registration desk, if you have questions or need help pulling up your poster.

iPoster Judging
K-INBRE faculty representatives and industry judges selected by BioKansas will visit your monitor during the iPoster sessions. Please prepare a 3-minute summary of your research project/poster and include the potential for future applications/commercialization.

  • Please be available at your monitor during your assigned session to discuss your research with the judges, as the judges will advance through the iPosters very quickly.
  • You may choose to opt out of presenting the two-minute summary to the judges, but you will not be eligible for a poster award. You may specify this preference in the Special Request section of your registration.
  • You are encouraged to visit your colleagues’ iPosters when not presenting.

Photo Opportunities

General/Group Photography:
A professional photographer will be taking oral and poster award photos along with group photos of each university. Please see the program schedule for the time and location your group will meet. The photographer will be taking candid shots throughout the symposium and is available to take photos of you and your friends and colleagues.

LinkedIn Photos/Headshots:
A photo booth will be set up in the reception area of the Poster Sessions for professional headshots. These photos are intended for use in a LinkedIn profile, and students are highly encouraged to obtain a headshot, although anyone is welcome to obtain one.

Symposium Attire

Friday Evening Event
Attire for Friday is casual (e.g., jeans)

Saturday & Sunday Symposium
The symposium, poster sessions, and dinner are business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).

Attire Guidance
For more information on proper attire, please feel free to watch the Undergraduate Seminar Series presentation by Melissa McClung on “How to Dress for Success”.

Social Media

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