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18th Annual K-INBRE Symposium

Important Information

Hyatt Regency Wichita
Wichita, KS

We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman (913) 588-7170, Elizabeth Bower (913) 588-7517, or Sarah Velasquez (913) 588-2247.

Conference Venue Information

The 2020 K-INBRE Symposium will be held at the Hyatt Regency Wichita, 400 West Waterman St, Wichita, KS 67202

Due to the number of registrants attending the Symposium, it has become necessary to secure additional hotel space. We’ve acquired an additional block of rooms at the newly remodeled Wichita Marriott, located at 9100 Corporate Hills Drive, in Wichita. It is an 11-minute drive from the Hyatt.

Hotel Check-in/check-out
Check in time: After 3:00 pm on day of arrival
Check out time: Before 11:00 am on Sunday, January 19, 2020

Internet Access
All guest room floors, lobby and the restaurant have complimentary Wireless Access (up to 4Mbps connection based).
Enhanced wireless services is available for a fee.

Hotel Cost
For out-of-town K-INBRE registered participants, the hotel room charge is covered. K-INBRE participants include:

  • K-INBRE Invited: Guests, Speakers, Judges, Committee Members, and University Administrators;
  • All past and present graduate and undergraduate students, Star Trainees, postdocs, and mentors who have worked on K-INBRE funded projects or Cores;
  • All past and present K-INBRE funded investigators.

For INBRE attendees who live in the Wichita area and would like a room, or those who would like to attend but are not INBRE affiliated, a discounted rate ($119.00/night for 1-2 guests and $129.00/night for 3-4 guests + applicable taxes and fees) has been secured at the hotel. You may reserve a room when you register for the conference. If you have questions, please contact Heiata Chapman. Your room must be reserved by December 27, 2019 to take advantage of the group rate.

Note: The hotel will require a $30/per night deposit for your incidentals at check in. This is a refundable deposit. You must supply a credit/debit card or cash. If a credit/debit card is used, a $30/night hold will be placed on the card for 7-10 business days after checkout, depending on the banking institution. Upon check-in all guests will be asked to confirm his/her check-out date. Departures that occur before the scheduled departure date are subject to an early departure fee (currently a full night’s room and tax.) If you use cash you must return to the front desk at the time of check out to receive your deposit.

Parking will be complimentary for those staying at the Hyatt Regency and the Wichita Marriott. For those staying not staying at the Hyatt Regency, be sure to get a parking pass from Heiata or Elizabeth to exit the garage for free during the symposium. A map of the parking garage entrance can be viewed here. The free public parking lot located southeast of the Hyatt can also be utilized. Larger buses and vans may want to take advantage of this lot.

Guest Policy
If you wish to have a guest join the conference for meals (one or all meals), a $60.00 charge will apply. Payment by check or PayPal (preferred) is due December 20, 2019. Make checks payable to:

KUMC Research Institute, Inc.

Send checks to:

K-INBRE Administrative Office
University of Kansas Medical Center
MS 3051
3901 Rainbow Blvd.,
Kansas City, KS 66160

Please contact Heiata Chapman (913) 588-7170 or Elizabeth Bower (913) 588-7517 if you have any questions.


On Friday, January 17th from 3:00 to 4:30 pm you may stop by the check-in table located in the Grand Eagle Ballroom Foyer to pick up your program materials and view your poster. Full check-in will be open beginning at 7:30 am on Saturday, January 18th, 2020.

Friday Night Dinner

Dinner will be served in the Grand Eagle Ballroom.

Friday Night Event

BioKansas will be piloting an Effective Data Visualization Workshop from 6:30-8pm in the Trail Rooms. Intended audience: Early career scientists interested in learning best practices for designing effective visuals and storytelling through data. Faculty and other scientists are welcome to attend. 

Participants will learn:

  • Storytelling through data visualization
  • How to select the most effective graph types for your data and which to avoid
  • Best practices around designing effective tables, figures, and legends
  • What to know about color
  • Utilizing effective data visualization to advance your career

To register and find additional necessary information before the workshop go to this link.

Location of Events

  • Mentoring Core Meeting: Trail Rooms(by invitation)
  • Network Steering Committee Meeting: Trail Rooms (by invitation)
  • Check-in (Friday): Grand Eagle Ballroom Foyer
  • Check-in (Saturday/Sunday): Redbud Ballroom Foyer
  • Friday Night Dinner: Grand Eagle Ballroom and Foyer
  • Breakfast: Cypress Ballroom and Foyer
  • General Session: Redbud Ballroom
  • Breaks: Redbud Ballroom Foyer
  • Lunch: Cypress Ballroom and Foyer
  • Poster Session/Reception: Grand Eagle Ballroom
  • Dinner: Redbud Ballroom
  • Boxed Lunches (Sunday): Redbud Ballroom Foyer

Click here to view a map of the Hyatt Regency Wichita.

Poster/Oral Competition

All abstracts are due on December 2, 2019. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman (913) 588-7170.

Oral Competition
Undergraduate, and graduate students are eligible to compete for the oral presentation competition. To be considered for an oral presentation:

  • Register for the Symposium and select “I would like to submit my abstract for consideration in the trainee oral presentation competition” on your registration form.
  • Submit an abstract.

Eight trainees will be selected to give an oral presentation. Notification emails will be sent in December. Oral presenters should prepare a 15-minute presentation for the symposium. Five minutes will be allocated following your talk for a question and answer session. Each trainee oral presenter will receive an award on Sunday, January 19, 2020. (A group photo will be taken immediately after the awards are presented.)

Poster Competition (IMPORTANT: Read carefully the iPoster Information below)
All undergraduate students (not selected as oral presenters) who submit an abstract, will be eligible for the poster competition. Those choosing to participate in the iPoster competition must have their iPoster published by 5:00 pm on January 3, 2020 and finalized by January 18th, 2020 by 1:00 pm. You must also participate in the 2-minute presentation to the judges summarizing your research project/iPoster, including the potential for future applications/commercialization. Ten iPoster awards will be presented at the awards banquet on Saturday, January 18, 2020. An additional poster session may be added on Sunday, if we receive a high number of poster submissions. The top posters on Sunday will be recognized before the close of the General session on Sunday afternoon. If you choose not to participate in the iPoster judging, please specify this preference in the special request section of the registration form.  Judges may visit your iPoster, but you will not be considered for an award.

What are iPosters?
iPosters are interactive, multimedia research presentations that will be displayed electronically on large format HD touchscreen monitors at the conference.

How do I create an iPoster?
It’s all online and digital. You log in to the online editor and create your iPoster from any Internet-connected computer. You can include high resolution images, high definition videos, sound files, and slide shows. You can add as much text and media content as you need to present your research with the detail it deserves.

Do you mean there’s no paper to print or carry?
There is no paper to print or carry. You just show up at the conference and your iPoster is there, ready to be searched and explored on the iPoster directories, which are displayed on all the HD screens.

How do attendees access the content?
Attendees will enjoy a completely different learning experience when exploring an iPoster. Content boxes scroll and expand at the tap of a finger. Tap on an image (a photo, diagram, or table) and it enlarges to its full size. Videos can also be viewed full screen. Listen to a narration of the presentation (while scrolling through the iPoster) even when the author is not present.

Can I share my iPoster with others?
Yes, you can. You’ll find a Share button on your editing template when you log in.

What’s next?
Once all abstracts are submitted, you will receive an email invitation containing your personal login credentials and detailed instructions on how to create your iPoster submission.

When you log in the first time, you will be able to choose from several.  K-INBRE templates to create your iPoster on-line. You’ll find links to instructions, tutorials, FAQs, and the iPoster Support Desk. You can log in from any internet-connected computer, using your user name and password. Check out the tutorials here.

When can I start?
You will receive your login credentials in December from [email protected]. We strongly recommend that you set up your template as soon as you receive your login information. This will give you time to familiarize yourself with the template editor prior to creating your poster.

What are the Deadlines?
You will need to publish your iPoster by January 3rd, 2020 at 5:00 pm. This will let us know that you were able to access the system. You can still make changes after this date, but all posters must be finalized by January 18, 2020 at 1:00 pm.

iPoster Setup
The iPoster monitors will be set up in the Ballroom. Each monitor will be numbered corresponding to an abstract number in the symposium program. Programs will be available at the registration table.

IMPORTANT! Friday, January 17th from 3:00 to 4:30 pm, you are encouraged to test your iPoster in the Ballroom during early check-in. You may use any monitor; all iPosters can be pulled up from the directory.Your iPoster may look somewhat different, on the large format touchscreen, from your computer screen. Make sure all features are working properly. If you have any questions or need assistance a representative from iPosters will be available to assist you. Look for the iPoster Help Desk sign .

iPoster Session Schedule (Saturday, January 18, 2020, 1:10-3:10pm)
The poster session is divided into two sessions:

  • iPoster Session I 1:10-2:10pm: Monitors/Abstracts numbered 1-40
  • iPoster Session II 2:10-3:10pm: Monitors/Abstracts numbered 41-80

iPoster Session Schedule (Saturday, January 18, 2020, 4:30-6:30 pm )
The poster session is divided into two sessions:

  • iPoster Session III 4:30-5:30pm: Monitors/Abstracts numbered 81-120
  • iPoster Session IV 5:30-6:30pm: Monitors/Abstracts numbered 121-160

How do I know when I will present?
Your iPoster monitor will have the same number as your abstract number in the symposium booklet, so you can identify where and when you will present. You can also find the poster session map here. An alphabetical list of the poster presenters will be available at the registration desk. Please transition quickly when your poster session ends, to allow the next presenter time to prepare. Stop by the iPoster help desk or the registration desk, if you have questions or need help pulling up your poster.

iPoster Judging
K-INBRE faculty representatives and industry judges selected by BioKansas will visit your monitor during the iPoster sessions. Please prepare a 2-minute summary of your research project/poster and include the potential for future applications/commercialization.

  • Please be available at your monitor during your assigned session to discuss your research with the judges, as the judges will advance through the iPosters very quickly.
  • You may choose to opt out of presenting the two-minute summary to the judges, but you will not be eligible for a poster award. You may specify this preference in the Special Request section of your registration.
  • You are encouraged to visit your colleagues’ iPosters when not presenting.

Symposium Attire

Friday Evening Event
Attire for Friday is casual (e.g., jeans)

Saturday & Sunday Symposium
The symposium, poster sessions, and dinner are business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).

Attire Guidance
For more information on proper attire, please feel free to watch the Undergraduate Seminar Series presentation by Melissa McClung on “How to Dress for Success.



Travel Reimbursement

If you are a K-INBRE affiliate, you are eligible to receive reimbursement for travel to/from the Symposium within Kansas and Oklahoma. Please complete this form and be sure to attach a completed W-9 and contractual services form. Also, be sure to save any receipts (i.e. toll receipts) for reimbursement.

Things to See and Do

Things to do in Wichita
Things to see and do in Kansas

Photo Opportunities

General/Group Photography:
Elissa Monroe, KUMC photographer, will be taking oral and poster award photos along with group photos of each university. Please see the program schedule for the time and location your group will meet. Elissa will be taking candid shots throughout the symposium and is available to take photos of you and your friends and colleagues. These may be used on the K-INBRE social media, and can be requested by contacting Sarah Velasquez, Communications Core Manager.

LinkedIn Photos:
A photo booth will be set up in the reception area of the Poster Sessions for professional headshots. These photos are intended for use in a LinkedIn profile, and students are highly encouraged to obtain a headshot, although anyone is welcome to obtain one. Photos will be distributed by Sarah Velasquez, Communications Core Manager.

Past Seminar Photos:
Check out the 2019 Symposium photos on the K-INBRE website and Flickr!

Social Media
Don’t forget to post on K-INBRE Facebook and Instagram and tag us on Twitter!

Please contact please contact Heiata Chapman (913) 588-7170, Elizabeth Bower (913) 588-7517, or Sarah Velasquez (913) 588-2247 if you have any questions.

What is the weather like in Wichita?